Instructor Notifications

Sometimes students miss class due to extenuating circumstances…

Instructors and departments are responsible for establishing attendance policies for classes and examinations. These policies must accommodate student participation in University-sanctioned extracurricular/co-curricular activities.

At CSU there is no “excused absence” policy for illness, injury, or other personal circumstances. As a courtesy to both students and faculty, the Student Case Management office developed a protocol to aid students in communicating legitimate and verifiable life circumstances. For absences unrelated to University-sanctioned activities and with verifiable documentation, a student may request notification be sent to their faculty. Instructor Notification does not excuse an absence from class and any considerations for class absences are at the discretion of the individual professor. As a courtesy to faculty and instructors, the Student Case Management office collects and verifies a student’s documentation of extenuating circumstances. Faculty and instructors may view the documentation in the Student Case Management office if it will aid in their decision to offer considerations to an individual student.

Within 3 business days of receipt of verifiable documentation, an Instructor Notification will be sent to the student to forward to faculty/instructors as necessary.  

Sometimes a student experiences extenuating circumstances that cannot be verified such as financial circumstances, employment responsibilities, and many other situations. We do not doubt the impact such situations have on a student and their academics. Regrettably, we cannot provide an Instructor Notification for circumstances that we cannot verify.

Verifiable documentation includes, but is not limited to:

  • Doctor’s note on letterhead stating the day(s), duration and specific reason for an absence.
  • Jury Duty summons
  • Official Police Reports
  • Court summons

Bereavement Policy

On December 6, 2022 the CSU Faculty Council unanimously approved a motion brought forth by the Committee on Teaching and Learning for a Student Bereavement Policy which will be added to the General Catalog. The purpose of the policy is to provide University excused time for students to deal with personal needs during the grieving process and attend any services in connection with a death. 

Religious Holiday & Observances Policy

CSU has a Religious Holiday & Observances policy for accommodating students without penalty when religious holidays and observances may conflict with scheduled academic events. The  policy ensures that we maintain an environment inclusive and supportive of religious practice. Consideration of personal observance of religious holidays and expression is expected throughout the year, and applies to faculty and staff as well as students.

VPSA Religious Accommodation Request Form

Some students may not feel comfortable contacting faculty directly to request accommodations for faith or religious observances. The Vice President for Student Affairs Office has an online Religious Accommodation Request Form for students to inform you indirectly. Please encourage your students to use this form for anticipated class absences due to a religious holiday or observance. VPSA will then verify the holiday and notify faculty of whether or not a student’s request requires accommodations.